ShareCloud Summit Dallas
(Formerly SharePoint TechFest)
May 2, 2018
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Exhibitor Resources & FAQs


How can I sign up to exhibit or partner at ShareCloud Summit Dallas (formerly SharePoint TechFest)?

Planning your marketing and event budget? Interested in exhibit/sponsorship opportunities at the 2018 ShareCloud Summit Dallas (formerly SharePoint TechFest) event? Please contact Sean Lowery, Executive Director at 503-563-5790.

Where is ShareCloud Summit Dallas (formerly SharePoint TechFest) taking place?

Irving Convention Center
500 West Las Colinas Boulevard
Irving, TX 75039

Refer to the exhibitor and sponsor pre-event checklist for answers to many questions (link coming soon).

When can I set up my exhibit space?
Exhibitors can move into their booth at the Irving Convention Center from 2pm – 7pm on Tuesday, May 1, 2018.

All booths must be set by 7pm on Tuesday, May 1, 2018. Exhibitors will be permitted on the exhibit hall floor at 7:30am on Wednesday, May 2nd for final preparations prior to the exhibit hall opening at 8:30am.

When can I begin to dismantle my exhibit space?

Exhibitor move-out begins at 4:00pm on Wednesday, May 2nd after the close of the event. You may begin to dismantle your booths at 4:00pm and not before.

Benchmark Expo Services is the official decorating company for ShareCloud Summit Dallas (formerly SharePoint TechFest). They will provide furnishings, material handling and more.

What is included in each exhibit space?
Single Booth Package (10’X10’)
8’ Back Drape and 3’ Siderail
Booth Carpet
1-6’ Skirted Table
2-Side Chairs
1-Wastebasket
1-ID Sign (7’X44”)

Does my booth space include electrical service?
No, because each exhibitor has varying electrical service requirements, electrical service is not included. To place an electrical service, telephone or internet service order please use the Irving Convention Center website or contact the Irving Convention Center at onlineorders@irvingconventioncenter.com OR 972-252-7476.

When will I receive the Exhibitor Services Manual?
The exhibitor services manual will be distributed via email beginning in February and will contain general information, rules and regulations, lead retrieval, and hotel information, as well as all the various vendor forms that you will need to help you plan your participation in the ShareCloud Summit Dallas (formerly SharePoint TechFest) event.

When is the deadline to pre-register my booth staff?
Please register your exhibit staff online by Friday, April 27, 2018 (It takes about 30 seconds…really!).

When can I expect to receive my badge in the mail?
Badges will not be mailed in advance.

You will receive a reminder/confirmation email a few days before the show which will include your unique barcode. To expedite your on-site check-in, have your confirmation email on your smart phone or print it out and bring it with you to on-site registration where you will quickly receive your badge.

Does my exhibit fee include complimentary conference passes?
Yes, exhibitor registration includes access to all general conference sessions and vendor presentations, EXCLUDING the DevOps and DevSecOps Summit, Women in Tech Summit/InnoTech Keynote Luncheon and ShareCloud Summit Dallas (formerly SharePoint TechFest) Luncheon at InnoTech (which includes lunch and requires separate registration and payment).

What are the Exhibitor registration hours?
Tuesday, May 1, 2018         2pm – 7pm
Wednesday, May 2, 2018   7am – 4pm

What are the Exhibit Hall hours?
Wednesday, May 2, 2018     8:30am – 4pm

How do I order Lead Retrieval:

The Pulse Network
437 Turnpike Street, Canton, MA 02021
P 781-821-6600 |  F 781-821-6710

To enhance your event experience, we offer lead retrieval and information management services through The Pulse Network.  Capture leads easily and quickly with their portable lead retrieval solutions. Eliminate tedious, post event data entry by using one of the lead retrieval solutions and accessing/managing your leads online immediately following the event.

For more information, including multi-event discounts, or to place your order please contact Exhibitor Services at The Pulse Network directly OR fill out the order form which can be accessed here.

If I am shipping in our booth display and materials when should the truck arrive?
All freight that is being delivered directly to the Irving Convention Center must be received on May 1. All freight deliveries sent directly to the facility will be received by Benchmark Expo Services and are subject to Benchmark Expo Services freight handling charges regardless of the consignee, as Benchmark Expo Services is the official show contractor. If your freight arrives at the facility prior to the published freight receiving dates, it will not be accepted. All freight into the 2018 ShareCloud Summit Dallas (formerly SharePoint TechFest) will require a material handling and payment form on file before arriving on show site as well as before freight will be released to exhibitors.

The address for shipping to show site is:

Irving Convention Center
c/o Benchmark Expo / InnoTech-ShareCloud
< Your Company Name & Booth Number >
500 W. Las Colinas Blvd.
Irving, TX 75039

If you are shipping your materials in advance of ShareCloud Summit Dallas (formerly SharePoint TechFest), Benchmark Expo Services (our decorating company) will accept crated, boxed or skidded materials from MARCH 23 – APRIL 27, 2018 by 4:30 pm Central Time.

The address for shipping materials to the advance warehouse is:

YRC Freight
c/o Benchmark Expo / InnoTech-ShareCloud
< Your Company Name & Booth Number >
12340 East Northwest Hwy
Dallas, TX 75228

How many exhibitor passes do I receive with my participation?
You may register as many exhibit staff as you would like but remember, to expedite your on-site registration, please pre-register your staff by Friday, April 27, 2018. You can do so here. If you need your username and password email Tracy.

Is there a host hotel for ShareCloud Summit Dallas (formerly SharePoint TechFest)? 

Yes, hotel information coming soon.

Promotional Materials Discount Partner

timeline-promotionsTimeline Promotions is the preferred promotional product partner for ShareCloud Summit Dallas (formerly SharePoint TechFest). If you need tradeshow giveaways, promotional products, booth apparel or display materials contact Kim Meth at kmeth@timelinepromotions.com or 973-226-1512 or check out their website. *Be sure to use Promo Code INNOTECH2018 to receive FREE SET UP CHARGE*

What other cities do you produce events in?

Prospera Events, LLC produces conferences in the following cities:

ShareCloud Summit Houston (formerly SharePoint TechFest)
NRG Park
Houston, TX

InnoTech San Antonio
Norris Conference Center
San Antonio, TX

InnoTech Austin
Austin Convention Center
Austin, TX

InnoTech Oklahoma
Cox  Convention Center
Oklahoma City, OK

At this time, speaking, exhibit and sponsorship applications are being accepted for each of the InnoTech and ShareCloud Summit Dallas (formerly SharePoint TechFest) programs. Please contact Sean Lowery for more information.